The Procure-to-Pay (P2P) Associate is responsible for managing the end-to-end procurement and payment process. They ensure the efficient acquisition of goods and services, process vendor invoices and payments, and collaborate with departments and suppliers. Additionally, they handle documentation, monitor billings, and maintain proper filing of documents related to vehicle and equipment services.
WHAT IS THE JOB LIKE?
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Procurement:
Collaborate with internal stakeholders to understand procurement needs.
Prepare purchase orders and coordinate with suppliers for timely delivery.
Maintain accurate procurement records and update databases.
Invoice Processing:
Review and validate vendor invoices against purchase orders and contracts.
Obtain necessary approvals and resolve discrepancies.
Code and enter invoices into the accounting system.
Payment Processing:
Coordinate and follow up with ABSI teams for payment processing.
Reconcile vendor accounts and address payment-related issues.
Ensure confidentiality and security of financial data.
Vendor Management:
Maintain positive relationships with suppliers.
Address vendor queries, concerns, and disputes.
Additional Duties and Responsibilities:
Prepare necessary work orders, purchase orders, and service orders.
Process invoices and monitor approvals.
Monitor payments to suppliers and coordinate with relevant departments.
Perform assigned tasks from superiors.
BASIC RELATIONSHIPS
Coordinates with the Stakeholder Management Officer regarding job performance.
Collaborates with the Stakeholder Management Officer to address issues related to processing work orders, purchase orders, service orders, and supplier invoices.
Communicates with shops/suppliers to resolve minor problems reported by custodians.
Provides feedback and updates to custodians regarding vehicles and mechanical handling equipment undergoing repairs.
Liaises with Aspen Business Solutions, Inc. and the Bills Department of various business units to handle shop billings.
WHO ARE YOU?
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Holds a degree in any 2 or 4-year course.
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Proficient in computer skills and has basic knowledge of Microsoft Office Tools.
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Demonstrates strong communication skills, both verbal and written.
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Exhibits excellent analytical skills and pays close attention to details.
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Displays the ability to build positive relationships and effectively interact with others.
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Shows a hardworking attitude, patience, and organizational skills.
The Gokongwei Group is one of the Philippines' most significant and diversified conglomerates. Our business portfolio includes the country's most respected and prominent brands. We need people imbued with a creative, artistic, and entrepreneurial spirit to power our conglomerate’s evolution as it fully embraces digital transformation.
You will have the opportunity to make a difference by representing world-class brands that aim to make life better for every Filipino. You learn from experts and grow your career across diverse industries that serve as the driving forces of a growing economy.
We believe our people are our greatest assets. Those who join us become part of a company committed to investing in its people through attractive compensation and benefits, unique ecosystem rewards, and digital career development programs to advance your career across the conglomerate.
40F Robinsons Equitable Tower, Pasig, National Capital Region, Philippines
